Privacy Policy
Last updated: 8 January 2026
Company Information
Whitmore Partners
55 King Street
Edinburgh EH2 2PB
United Kingdom
Tel: +44 131 478 2953
Email: info@domain.com
Our Commitment to Data Protection
At Whitmore Partners, we take your privacy seriously and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect information about you when you use our website or engage with our services.
We comply with the General Data Protection Regulation (GDPR) and other applicable data protection laws in the United Kingdom. This policy provides transparency about our data practices and your rights regarding your personal information.
By using our website or services, you acknowledge that you have read and understood this Privacy Policy. If you have any questions or concerns, please contact us using the details provided at the end of this document.
Information We Collect
Information You Provide Directly
We collect personal data that you voluntarily provide when you interact with our website or services, including:
- • Contact Information: Name, email address, telephone number, and postal address when you submit enquiry forms or communicate with us
- • Professional Information: Job title, company name, and business information relevant to our consulting services
- • Communication Data: Content of messages, enquiries, and correspondence you send to us
- • Service-Related Information: Details about your organisation's needs and objectives when engaging our consulting services
Information Collected Automatically
When you visit our website, we may automatically collect certain technical information:
- • Device Information: IP address, browser type and version, operating system, device identifiers
- • Usage Data: Pages visited, time spent on pages, links clicked, referring website addresses
- • Cookie Data: Information collected through cookies and similar tracking technologies (see our Cookie Policy for details)
Legal Basis for Processing
We process your personal data based on legitimate interests in operating our business and providing consulting services, contractual necessity when delivering services to you, compliance with legal obligations, and your explicit consent where required.
How We Use Your Information
We use the personal data we collect for the following purposes:
Service Delivery
To respond to your enquiries, provide consulting services, communicate about projects, and fulfil contractual obligations when we work together.
Website Improvement
To analyse how visitors use our website, identify technical issues, improve user experience, and enhance the functionality of our online platforms.
Marketing Communications
To send relevant information about our services, industry insights, and professional updates where you have consented to receive such communications. You can opt out at any time.
Business Operations
To maintain records, manage client relationships, conduct business analysis, and comply with legal and regulatory requirements.
Security and Fraud Prevention
To protect our website and services from security threats, prevent fraudulent activity, and ensure the safety of our systems and users.
Data Sharing and Third Parties
We do not sell your personal data to third parties. We may share your information in the following limited circumstances:
- Service Providers: We work with trusted third-party service providers who assist with website hosting, email communications, analytics, and other business operations. These providers are contractually obligated to protect your data and use it only for the specified purposes.
- Legal Requirements: We may disclose your information if required by law, court order, or regulatory authority, or to protect our legal rights, property, or safety.
- Business Transfers: In the event of a merger, acquisition, or sale of assets, your data may be transferred to the new entity, subject to the same privacy protections.
- Analytics Providers: We use analytics services to understand website usage patterns. These services may collect aggregated, anonymised data about visitor behaviour.
Data Protection and Security
We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These measures include:
Technical Security
Encryption of data in transit, secure server infrastructure, regular security updates and patches
Access Controls
Limited access to personal data on a need-to-know basis, strong authentication protocols
Data Minimisation
Collection of only necessary information, regular review and deletion of outdated data
Monitoring
Continuous monitoring for security threats, incident response procedures
In the event of a data breach that poses a risk to your rights and freedoms, we will notify you and relevant authorities as required by law within 72 hours of becoming aware of the breach.
Data Retention
We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected and to comply with legal obligations:
- • Enquiry Data: Retained for 12 months after initial contact if no engagement follows
- • Client Data: Retained for 7 years after completion of services for legal and accounting purposes
- • Marketing Data: Retained until you withdraw consent or request deletion
- • Website Analytics: Aggregated data retained for 26 months
Your Data Protection Rights
Under data protection law, you have the following rights regarding your personal information:
Right to Access
Request a copy of the personal data we hold about you
Right to Rectification
Request correction of inaccurate or incomplete personal data
Right to Erasure
Request deletion of your personal data in certain circumstances
Right to Restrict Processing
Request limitation of how we use your personal data
Right to Data Portability
Receive your personal data in a structured, commonly used format
Right to Object
Object to processing of your personal data in certain situations
Right to Withdraw Consent
Withdraw consent for processing based on consent at any time
How to Exercise Your Rights: To exercise any of these rights, please contact us using the details at the end of this policy. We will respond to your request within one month.
Your Rights and Opt-Out Instructions
You are not required to provide any personal information when using this website. If you prefer not to share your data, you may:
- • Avoid filling out contact forms, account registrations, or any data-submitting features
- • Disable cookies through your browser settings (see our Cookie Policy for more details)
- • Contact us directly to request the deletion of any previously shared personal data
We respect your privacy choices. If you would like us to delete your data, please reach out to us at the contact details provided on our Contact page. We will process your request promptly.
International Data Transfers
Your personal data is primarily stored and processed within the United Kingdom and European Economic Area. If we transfer data to countries outside these regions, we ensure appropriate safeguards are in place, such as standard contractual clauses approved by the European Commission or adequacy decisions confirming adequate protection levels.
Children's Privacy
Our services are not directed at individuals under the age of 16, and we do not knowingly collect personal data from children. If we become aware that we have inadvertently collected information from a child, we will take steps to delete it promptly.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. When we make significant changes, we will notify you by posting a prominent notice on our website or by sending you an email if we have your contact details.
We encourage you to review this policy periodically to stay informed about how we protect your personal information.
Contact Us and Complaints
If you have any questions, concerns, or complaints about this Privacy Policy or our data practices, please contact us:
Data Protection Contact:
Whitmore Partners
55 King Street
Edinburgh EH2 2PB
United Kingdom
Email: info@domain.com
Tel: +44 131 478 2953
We take all privacy concerns seriously and will investigate any complaints thoroughly. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK's supervisory authority for data protection:
Information Commissioner's Office
Wycliffe House, Water Lane
Wilmslow, Cheshire SK9 5AF
Telephone: 0303 123 1113
Website: www.ico.org.uk